We are seeking a Submissions Coordinator to lead the preparation of high-quality fee proposals and tender responses across a diverse portfolio of work spanning housing, commercial, public, education and hospitality sectors.
As an established, award-winning architecture and interior design practice with studios in Adelaide and Melbourne, you will join our Administration / Operations team within our Kent Town design studio in a flexible part-time or full-time capacity.
This role requires strong organisational and interpersonal abilities, excellent attention to detail, and refined writing capability.
Key Responsibilities
- Lead and coordinate the end-to-end preparation of fee proposals, tender responses and EOIs
- Review tender documents and extract key criteria to ensure compliant, well-structured responses
- Coordinate timely input from Directors, senior staff and consultants
- Manage timelines to meet strict deadlines
- Write and tailor clear, persuasive responses, editing and refining technical content provided by others
- Design and format submission documents in Adobe InDesign in line with the brand style guide, ensuring strong and consistent visual layout and translation of information
- Collaborate with marketing to source and align project information, CV’s and supporting material
- Manage submission lodgement via portals, procurement platforms and email
- Track submission performance
- Contribute to improving submission templates, systems and processes
You will have
- Exceptional copywriting and editing skills, with the ability to craft clear, persuasive and tailored responses
- Confidence managing multiple deadlines and coordinating input from senior staff members and wider consultant teams
- The ability to interpret briefs and align responses to client priorities
- A proactive mindset with the ability to work independently
- Excellent attention to detail and organisational skills
- Proficiency in Adobe InDesign
- Sound understanding of document layout, typography and visual hierarchy
- Experience in a similar Submissions, Bid or Proposals Coordinator role (architecture, design, construction or professional services preferred)
- Relevant degree in Marketing, Business, Graphic Design or Communications preferred but not required
What S9 offers
- The opportunity to work within a progressive and growing design studio, contributing to the strategic growth of the practice across multiple sectors
- A visible and valued role within the business, working closely with Directors and senior staff
- Career development opportunities, offering an internal mentor scheme, professional development training allowance and regular in-house knowledge sharing / training sessions
- Competitive salary with regular reviews
- Commitment to wellbeing, with support from our Organisational Psychologist and access to an Employee Assistance Program
- A genuine commitment to environmental, social and cultural responsibility — through our Sustainability Committee, Reconciliation Action Plan Committee and a volunteering program that provides work-time volunteer hours
- Active industry partnerships, with the opportunity to attend industry events and become involved in industry bodies
- Opportunity for flexible working arrangements
- Open-plan studio environment located just outside of the CBD
Apply
If you are legally eligible to work in Australia and believe you could excel in this role, send your CV and cover letter to careers@studionine.net.au.
Please note only shortlisted applicants will be contacted.